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Approved inspection station

What is an Approved Inspection Station?

An Approved Inspection Station (AIS) is a fixed premises such as a service station, garage or mechanical workshop approved by the Department of Transport and Main Roads for the purpose of issuing safety certificates and certificates of inspection. Vehicles are inspected by an approved examiner (AE) who has been accredited by the Department of Transport and Main Roads under the provisions of the Transport Operations (Road Use Management – Accreditation and Other Provisions) Regulation 2005.

Approved inspection stations are located throughout Queensland and they are required to be open to the public to arrange inspections during normal business hours.

Heavy Vehicle Inspections and the National Heavy Vehicle Regulator

The Heavy Vehicle National Law 2012 commenced in Queensland, New South Wales, Victoria, South Australia, Australian Capital Territory and Tasmania on 10 February 2014. Until a full review of vehicle inspection schemes can be undertaken, vehicle safety inspections will continue under State and Territory regulations. This means that the Certificate of Inspection (COI) scheme for heavy vehicles will continue in Queensland.

The National Heavy Vehicle Regulator (NHVR) will introduce the first step towards a national inspection scheme in the near future by developing a nationally consistent Heavy Vehicle Inspection Manual (HVIM).

This HVIM will replace the parts of the current Code of Practice – Vehicle Inspection Guidelines that are used when an Approved Inspection Stations (AIS) inspects a heavy motor vehicle or trailer. By introducing the HVIM, the NHVR will be ensuring that an inspection done in any participating jurisdiction is carried out to the same technical standards.

The HVIM is currently under development by the NHVR, in consultation with the States and Territories. Once finalised, Transport and Main Roads will notify AIS’s accredited to inspect heavy vehicles to provide information on where the HVIM can be downloaded and when stations will be required to start using it.

Please check the ‘Notifications and Updates’ section of this page on the 1st of each month for any new information about the HVIM.

Intended outcomes of AIS

Department of Transport and Main Roads

Manages the scheme to ensure registered vehicles are safe to use on a road, when being offered for sale, when the vehicle is being registered and when the registration is being transferred.

Approved inspection station

Issue safety certificates or Certificates of Inspection for vehicles to verify that they are safe to use on a road.


To provide assurance that your vehicle is safe to use on a road and allow you to conduct business transactions concerning your vehicle with the Department of Transport and Main Roads with the required documentation.

Suitable person assessment

As part of the assessment of applications for both AIS and AE, we consider information contained in a criminal history check using the suitable person's policy as a guide.

Relevant convictions upon indictment from the District or Supreme Court for criminal offences in the 10 years prior may affect your ability to meet our suitable person criteria. This includes, but is not limited to, convictions relating to:

  • stealing
  • fraud
  • assault
  • forgery
  • intimidation
  • all convictions in the 5 years before your application.

Business rules

The purpose of the Business Rules for Approved Inspection Stations (business rules) is to provide a framework for the operation of AISs. The business rules set out the current policies and procedures for the conduct of the AIS, its proprietor, nominees and Approved Examiner (AE).

The business rules came into force on 4 May 2012 and replace section 1 of the Code of Practice – Vehicle Inspection Guidelines (COP) with sections 2 and 3 of the COP remaining in force for light vehicles.

Business rules for approved inspection stations  

Certificate of Inspections in special circumstances

Ordinarily, AISs can inspect and issue Certificate of Inspections (COIs) for unregistered vehicles with a GVM over 16 tonne and/or unregistered trailers with an ATM over 10 tonne.

If a special circumstance, as listed below, is declared, approved AISs will be notified by an official departmental email that they can begin inspecting registered vehicles in this category for the period stated in the email.

Examples of special circumstances include:

  • natural disasters, including floods, affecting access to inspections of vehicles in the area in which an owner's vehicle or inspection facilities are located or affecting the availability of inspections of vehicles because of diversion of resources for inspections or loss of inspection capability
  • circumstances in which authorised officers, other than police officers, are not reasonably able to provide inspection of vehicles in remote areas.

The following policy document outlines the policy and procedures for determining the suitability of an AIS to issue COIs in special circumstances:

Policies and procedures

The renewal of approved examiner accreditation policies and procedures outlines the requirements for renewal of approved examiner accredition for an AIS.

Current AIS fee schedule

Check the AIS fee schedule for AIS and AE fees.

AIS scheme changes and updates

From 1 March 2014 Approved Inspection Stations and Approved Examiners will no longer be informed about changes to the scheme through the mail. Information Sheet 10 (available from the 'Information Sheet' section below) will be updated regularly so that on the first of each month you will find changes or updates that have occurred during the previous month. 

It is the responsibility of the AIS and/or AE to check this information sheet to ensure they are familiar with any changes that may affect their accreditation and the function they perform. 

Information sheets

The following information sheets have more information on this scheme:

Application forms

Reorder forms 

Last updated
27 June 2014