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Approved inspection station scheme

The Department of Transport and Main Roads manages inspection and certification schemes to ensure that all vehicles meet minimum safety requirements before being registered and used on a road. To ensure that this minimum safety standard is met, the department requires all vehicles to have a safety certificate or certificate of inspection (also known as inspection certificate or roadworthy certificate) before it may be registered (or registration transferred) in Queensland.

Vehicle safety inspections are conducted by accredited approved examiners at an Approved Inspection Station (AIS). If the vehicle has no defects and is safe to use on a public road, an inspection certificate may be issued to the owner or driver of the vehicle.

Changes to light vehicle and motorbike inspection certificates

Light vehicle and motorbike inspection certificates with version date Dec 2015 (refer to the bottom right corner of the certificate for the version date) have been amended to include additional spaces to record the peak and either the average or distance deceleration value of the service brake and hand brake.

The Code of Practice: Vehicle Inspection Guidelines will be amended to clarify that the peak and either the average or distance deceleration values must be tested and recorded. This requirement aligns with the Transport Operations (Road Use Management—Vehicle Standards and Safety) Regulation 2010.

For further information about changes to the light vehicle and motorbike inspection certificates, including sample certificates (both versions Dec 2015 and prior to versions to Dec 2015), refer to Advice to Approved Inspection Stations and Approved Examiners.

Implementation of Version 2.1 of the National Heavy Vehicle Inspection Manual

The National Heavy Vehicle Regulator (NHVR) has published an updated National Heavy Vehicle Inspection Manual (NHVIM) version 2.1 on 15 December 2015. All participating state and territory transport authorities have agreed to adopt the NHVIM Version 2.1 into their inspection regimes by July 2016.

In partnership with the NHVR, the Department of Transport and Main Roads (the department) has agreed to adopt the NHVIM Version 2.1 as the inspection standard for heavy vehicles from 1 July 2016. From this date, AIS approval holders and approved examiners will be required to use NHVIM Version 2.1 when conducting heavy vehicle inspections, replacing the former NHVIM Version 1.0.

The NHVIM Version 2.1 is available on the NHVR’s website at www.nhvr.gov.au/nhvim. For more information, read Implementation of Version 2.1 of the National Heavy Vehicle Inspection Manual.

Inspection Certificates Online

A web portal and mobile application, Inspection Certificates Online (ICO) is currently in development to help deliver a more streamlined experience for customers and industry. ICO will enable AIS to complete and automatically submit safety certificates and certificates of inspection (inspection certificates) directly and online to the department. In most instances, customers will no longer need to visit the department to lodge their inspection certificates. ICO will be available to sign up and use by the second half of 2016. For more information about ICO, please email ico@tmr.qld.gov.au or refer to Frequently Asked Questions—Getting ready for Inspection Certificates Online for more information. Further updates and information about ICO will also be available in Information sheet 16: Important changes and updates to the AIS scheme.

Find an AIS

To coincide with the launch of ICO, the department is also launching an interactive webpage (Find an AIS) which will allow customers to conduct an online search for an AIS. Customers using Find an AIS will be provided with the business address and phone number of relevant AIS that match their search criteria, including whether the AIS uses ICO or has a mobile AIS. Further updates and information about Find an AIS will be available in Information sheet 16: Important changes and updates to the AIS scheme.

AIS scheme changes and updates

When changes are made to the AIS scheme, it is important that industry and the general public are made aware of these changes. Information about any changes and updates is available in Information sheet 16: Important changes and updates to the AIS scheme. It is recommended that all AIS approval holders, nominees and approved examiners check this information sheet regularly.

It is also recommended that you regularly check the vehicle standards web page to ensure that you keep up to date with changes to vehicle standards.

AIS scheme information sheets

The following information sheets provide information about the AIS scheme and how you can make an application to become an AIS, a nominee or approved examiner and other applications you may need to make during your accreditation.

Information sheet 1
Introduction to the AIS scheme

Information sheet 2
Inspection area and equipment requirements

Information sheet 3
When an AIS approval holder is required to have a nominee

Information sheet 4
Making a new AIS application

Information sheet 5
Making changes to your AIS approval

Information sheet 6
Making changes to AIS business structure

Information sheet 7
Making a mobile AIS application

Information sheet 8
Multi-listing AIS

Information sheet 9
Purchasing inspection certificate books

Information sheet 10
Renewing your AIS approval

Information sheet 11
Surrendering your AIS approval

Information sheet 12
Making an approved examiner application

Information sheet 13
Approved examiner qualifications and experience requirements

Information sheet 14
Making changes to your approved examiner accreditation

Information sheet 15
Renewing your approved examiner accreditation

Information sheet 16
Important changes and updates to the AIS scheme

Information Sheet 17
AIS approval holder and nominee responsibilities

Information Sheet 18
Approved examiner responsibilities

AIS confirmation and compliance audits

If your application is granted and you are given an AIS approval notice, a confirmation audit may be conducted to verify that the information you provided, and equipment listed in your application, is correct. The department may also conduct compliance audits during the period of your AIS approval.

The audits are conducted by the department to assess your compliance with the conditions of your AIS approval notice and the performance of your approved examiners and nominees. If you have a mobile AIS listed on your AIS approval notice, the mobile AIS is required to be present at the AIS premises during the audit.

During the audit, you, your nominee or an approved examiner may be asked to demonstrate:

  • how to access current legislation, business rules, Light Vehicle Inspection Guidelines and Heavy Vehicle Inspection Manual (where applicable)
  • the operation of equipment that is being used as part of a thorough vehicle inspection.

The current audit checklist describes what an auditor will be looking at during the audit. The checklist can also be used as a tool to ensure that your AIS complies with the conditions of your AIS approval.

Contact details

The preferred method of contacting the AIS Administrator is by email at ais@tmr.qld.gov.au

Alternatively you may contact the AIS Administrator by:

Phone: 13 QGOV (13 74 68)
Post: AIS Administrator
Department of Transport and Main Roads
PO Box 673
Fortitude Valley Qld 4006
Last updated
30 May 2016