Skip links and keyboard navigation

Changes to the approved person scheme

Transport and Main Roads (TMR) consistently monitors the performance of the Approved Person Scheme and considers feedback from accredited approved persons, our compliance officers and members of the public. This may result in changes to the Approved Person Scheme. Any changes are summarised below. We recommend that approved persons check for changes regularly.

July 2017

Vehicle Standards Bulletin 9 (VSB6)

On 18 July 2017 the National Heavy Vehicle Regulator (NHVR) published Version 3 of VSB6. 

From 1 September 2017 Version 3 of VSB6 will become the new national standard for heavy vehicle modifications, replacing the current version that has been in use since July 2015.

For Queensland there will be 2 new modification codes, H7 – Design or manufacture aftermarket Front Underrun Protection and J3 – Fitting of roll-over or falling object protection system, 2 reviewed modification code, H6 and R1 and modification code Q1 is being removed.

For Queensland there will be 2 new modification codes, H7 – Design or manufacture aftermarket Front Underrun Protection and J3 – Fitting of roll-over or falling object protection system, 2 reviewed modification code, H6 and R1 and modification code Q1 is being removed.

Refer to the approved person qualification table to determine if you have the required qualifications and experience prior to lodging an application for additional modification codes.

An updated version of the Approved Person Application form F1855, which you will need to complete to apply for the new modification codes is available on the TMR website

If you are currently accredited for modification codes H6 and/or Q1 then you will granted modification codes R1 if you are not already accredited for this code, and if you currently hold H6 you will be granted H7, no application process is required and TMR will forward an amended approval document in the near future.

Transition period

To allow owners and modifiers who have commenced these types of complex modifications prior to 1 September 2017 to finish the modifications, APs will be able to certify modifications with the existing codes provided these modifications are completed and certified by 30 September 2017. From 1 October 2017, all modifications certified by an AP must be done in accordance with VSB6 Version 3.

Changes to the qualification table

The qualification table which is available under the ‘Making an application’ section of the Approved Person Scheme webpage is being updated to reflect the qualification requirements for the new H7 and J3 modification codes and also the amended H6 modification codes. There are no changes to the requirements for the R1 modification code and modification code Q1 will be removed from the qualification table.
The VSB6 Information Sheet, Implementation of VSB6 Version 3 and Vehicle Standards Bulletin 6 (VSB6), Implementation of VSB6 Version 3 in Queensland have been emailed or posted to all Queensland APs and can also be viewed in the ‘Advice to approved persons’ section of the Approved Person Scheme webpage, we recommend that these information sheets be read by all approved persons.

June 2017

Extension of S7 and S12 transition period

In February 2017, all Approved Persons received advice about the implementation of the LS11 and LS12 modification codes on 1 March 2017. At that time, a transition period of 3 months was granted that allowed Approved Persons to continue to certify the upgrading of a light trailer under modification codes S7 and S12. 

Approved Persons are advised that a further 3 month extension has been granted, commencing from 1 June 2017 up to and including 31 August 2017, for Approved Persons to continue using the existing S7 and S12 codes. The extension has been given while TMR develop a Vehicle Standard Instruction or other proposal to deal with the issue of rerating light trailers to within manufacturer’s specifications. 

This extension will allow Approved Persons to continue to certify changes to a light trailer’s aggregate trailer mass under the S7 and S12 heavy vehicle modification codes. During this time, it is equally acceptable to use the LS12 code (where applicable) for rating of light trailer ATM.

May 2017 

The Business Rules for Approved Persons (Vehicle Modifications) (the business rules) has been updated (version 5.0) and is available on the Approved Person Scheme webpage. The changes to the business rules are below:

  • Inclusion of the new LS11 and LS12 light vehicle modification codes (published on the Approved Persons Scheme webpage in February 2017).
  • The Advice to Approved Persons Introduction of new light vehicle modification codes LS11 and LS12 which was published in February 2017 and has been updated to reflect version 5.0 of the Business Rules for Approved Persons (Vehicle Modifications) (the business rules) which was implemented on 1 March 2017. 
  • Appendix 2 – qualification description for modification codes has been removed. Qualifications for approved persons is now displayed as a qualification table on the Approved Person Scheme webpage.  

The Approved Person Scheme webpage has also been updated and it is recommended that all approved persons review this webpage regularly to be informed of what is happening in this scheme.

February 2017

Introduction of light vehicle modification codes LS11 and LS12

TMR are introducing 2 new light vehicle modification codes on 1 March 2017, these new codes are:

  • LS11 – Gross Vehicle Mass Rating of Light Vehicles
    The LS11 is designed to allow a light vehicle’s Gross Vehicle Mass (GVM) to be increased and certified under the Approved Person scheme. It will replace the existing procedures of applying to TMR for individual approval for manufacturer’s GVM options, or for Second Stage Manufacture (SSM) holders to apply for a new type approval each time they obtain a new SSM.
  • LS12 - Light Trailer Modification
    The LS12 modification code will allow a wide range of modifications on light trailers to be certified under the Approved Person scheme.

An Advice to Approved Persons has been emailed or posted to all current approved persons with the information regarding qualification requirements and additional information.

The additional codes have been added to the Queensland Code of Practice Vehicle Modifications and will be available to download free of charge from the TMR website.

Changes to the approved person webpage, application form and information sheets

Improvements have been made to the approved person scheme webpage layout and we have updated the approved person application form number F1855.

Amendments to the Business Rules for Approved Persons (Vehicle Modifications)

We have made improvements to the Business Rules for Approved Persons (Vehicle Modifications) (the business rules) to simplify and clarify the administrative requirements an approved person is required to follow as a condition of their accreditation. We have removed local variations to the approved codes of practice as they are not an administrative requirement. To learn more about local variations to the approved codes of practice, view the vehicle standards and modification webpage.

Legislative responsibilities of an approved person

Transport and Main Roads has provided information to help approved persons better understand their legislative responsibilities. While this information is provided for general guidance the information sheet should not be used as a substitute for referring to the relevant legislation. To learn more, read the responsibilities of an approved person.

June 2016

Incomplete or inaccurate S10 modification plates

Transport and Main Roads has provided advice to approved persons about how to complete a modification plate under the S10 Concessional Livestock Loading – Vehicle Rating certification. The advice provides responses to frequently asked questions, examples of modification plates for the S10 modification for a variety of vehicle configurations and a list of abbreviations to be used with the S10 modification code. For further information, read the advice to approved persons – incomplete or inaccurate S10 modification plates.

September 2015

Introduction of the Transport Operations (Road Use Management – Accreditation and Other Provisions) Regulation 2015

Under section 54 of the Statutory Instruments Act 1992, regulations made under an Act expire on 1 September after the 10th anniversary of the day the regulation was made. That means the Transport Operations (Road Use Management – Accreditation and Other Provisions) Regulation 2005 expires on 1 September 2015.

We do not expect the regulation remake to have an impact on an approved person’s accreditation. However, one change to note is it is now a statutory condition that an approved person must comply with the Business Rules for an Approved Person (Vehicle Modifications) and is no longer an imposed condition.

The regulation remake is titled the Transport Operations (Road Use Management – Accreditation and Other Provisions) Regulation 2015 and will take effect on 1 September 2015.

Business Rules for an Approved Person (Vehicle Modifications).

The Business Rules for an Approved Person (Vehicle Modifications) (the business rules) has been amended to coincide with the regulation remake. The changes we have made to the business rules include:

  • inclusion of an additional paragraph regarding professional engineer services as part of 3.4.2 - Certification. This will no longer appear as an imposed condition of your approval document
  • addition of a paragraph regarding local, state and commonwealth government approvals
  • additional information added to the Audit and Spot Check information.

S10 – Concessional Livestock Loading – Vehicle Rating

Transport and Main Roads has become aware that modification plates for Concessional Livestock Loading – Vehicle Rating S10 certification may not be completed correctly.

The tare mass, front axle rating, rear axle group rating and the king pin load must be included on the modification plate.

We have written to approved persons accredited with the S10 modification code and to vehicle owners to advise them what they need to do if their vehicle has a modification plate that is not completed correctly. We advised vehicle owners to contact either the approved person who originally certified the vehicle or an approved person accredited to certify the S10 modification. For more information, read the advice to approved persons – Incomplete S10 modification plates.

Approved Persons with heavy vehicle codes residing interstate

In April 2014, Transport and Main Roads advised changes had been made to the application process for applying for accreditation to inspect and certify heavy vehicle modification codes.

As a result of the implementation of Heavy Vehicle National Law on 10 February 2014, we have made a change to the Business Rules for an Approved Person (Vehicle Modifications) to require an applicant applying for heavy vehicle modification codes to supply evidence of Queensland residency.

As some states have not finalised the changes to their authorised signatory schemes to accredit people for some modification codes that previously did not require certification in those states (for example, J and P modification codes), we have allowed interstate applicants to have 12 months accreditation while other states finalised their application processes.

The National Heavy Vehicle Regulator has advised New South Wales and Victoria will have their amended approval schemes operating from 1 July 2015. As a result, approved persons who are currently accredited with heavy vehicle codes will not have those accreditations or modification codes approved on next renewal as they will be able to apply in their resident state. New approved person applicants applying for heavy vehicle modification codes will be required to provide evidence of Queensland residency at time of application.

July 2015  

Revised Vehicle Standards Bulletin VSB6

Vehicle Standards Bulletin (VSB6) the National Code of Practice for Heavy Vehicle Modifications will come into effect from 1 July 2015 and sets out the latest requirements for modifying a heavy vehicle.

The review delivered the following enhancements:

  • Part A Administration – clarification on the modifications to new vehicles before supply to market to highlight the difference between Second Stage Manufacture (SSM) approval processes and the provision to modify heavy vehicles using VSB6.
  • Section C Tailshafts – complimentary material has been added to the “length of shafts” sub-section and instructions on the use of the “safe operating speed nomogram”.
  • Section H Chassis Frame – provision for certification of front underrun protection on heavy vehicles and certification of bullbars for fitting to ADR 84/00 compliant vehicles (Checklist H6).
  • Section J Body Mounting – provision for certification of bus body fitment on truck chassis’ (Checklist J2).
  • Checklists – enhanced checklists for all the codes in a portable document format (PDF) that can be filled on screen and saved.
  • References to outdated prescribed standards have been updated (where necessary).
  • A variety of format and visual changes have also been incorporated to make the code far more user friendly.

The new modification codes (H6 and J2) have been added to a revised version of the Business Rules for an Approved Person (Vehicle Modifications) and will available to download from 1 July 2015. This updated information includes qualifications required for applicants wanting to apply to certify these new modification codes.

The VSB6 can be found at Australian Government's Department of Infrastructure and Regional Development website.

March 2015  

Accreditation document replaces Certificates of Approval

From 2 March 2015, we will no longer be issuing Certificates of Approval for approved persons. The letter sent to the approved person is their accreditation document which replaces the Certificate of Approval. This accreditation document will need to be produced when purchasing certificates of modification, modification plates or if requested by an authorised officer or a member of the public.

October 2014  

Business Rules for Approved Person (Vehicle Modifications)

We have amended the Business Rules for Approved Person (Vehicle Modifications) (the business rules) to remove duplicated information that is already in:

  • Transport Operations (Road Use Management) Act 1995
  • Transport Operations (Road Use management – Accreditation and Other Provisions) Regulation 2005
  • Transport Operations (Road Use Management – Vehicle Standards and Safety) Regulation 2010

We have also made changes to the business rules as part of the Queensland Government’s undertaking of red rape reduction. The amended business rules will apply from Wednesday 1 October 2014 and is available to download free of charge from our website.

Completing modification certificates

We have conducted a review of modification certificates that have been submitted to us each month. Our review has found that some approved examiners are not submitting their yellow modifications certificates with us and engine numbers (which is part of the vehicle’s identification) have not been included on the modification certificate. Please ensure that you:

  • submit your yellow modification certificates to Transport and Main Roads on a monthly basis
  • include engine numbers on the modification certificate.

July 2014  

Motorbike seating capacity

From 1 July 2014, LL7 Motorbike Seating Capacity modifications have been reclassified as basic modifications, meaning the vehicle’s owner will be able to self-certify the modification, provided the modification meets the requirements of the LL section of the National Code of Practice for Light Vehicle Construction and Modification. Certification by an Approved Person and affixing of a modification plate will no longer be needed for this modification.

May 2014  

Reclassification of modifications to change a motorbike’s seating capacity

As part of Queensland Government’s commitment to reducing red tape and regulation, we have conducted a review into the approval requirements for changes to a motorbike seating capacity. As a result of this review, we have decided, from 1 July 2014, these modifications will be reclassified as basic modifications, meaning that vehicle’s owner will be able to self-certify the modification, provided the modification meets the requirements of the LL section of the National Code of Practice for Light Vehicle Construction and Modification.

In the coming weeks, the Vehicle Standards team will write to all approved persons who are currently accredited to certify motorbike seating capacity modifications to tell them about the change.

For more information about this change, please refer to the vehicle standards notification webpage on the our website.

Non-compliant fifth wheel couplings

New South Wales Roads and Maritime Services (RMS) have recently advised us about some ‘Hijacker’ brand fifth wheel hitches, both single and double oscillating variants, that have been found to be non-compliant with the requirements in ADR 62/… Mechanical Connections between Vehicles.

To ensure approved persons are aware of the issues that were identified by RMS, we have issued  Vehicle Standards Instruction (VSI) Fitting of non-compliant fifth wheel couplings (G22). The information in this VSI should not only be applied to ‘Hijacker’ brand fifth wheel hitches, but as general requirements that apply to all fifth wheel hitches that are fitted to vehicles.

Changes to seatbelt requirements for pre-1972 imported vehicles

From 1 June 2014, revised seatbelt requirements will be introduced for pre-1972 imported vehicles as part of the LO8 certification process. Under the revised requirements, the LO8 section will allow for the certification of an imported light vehicle that was manufactured prior to 1972 with the seatbelts originally fitted by the manufacturer. This means that vehicles manufactured without seatbelts will not have to be fitted with seatbelts and that vehicles that were originally manufactured with seatbelts will be able to retain those belts. Seat belts that are damaged or do not meet general roadworthy requirements, will require replacement. However, original specification belts may be used.

Furthermore, the owners of imported pre-1972 vehicles fitted with seatbelts under the previous requirements will be able to restore their vehicle to its original condition with no seat belts or with the original belts fitted. Owners still have the option to retain or fit seat belts if they choose.

Approved persons who currently hold accreditation for LO8 should ensure they are familiar with the changes that are being introduced before they commence. For more information about this change, please refer to the Vehicle Standards Notification webpage.

Repeal of Vehicle Standards Instructions L17 and L18

In November 2012, the National Code of Practice for Light Vehicle Construction and Modification (the NCOP) was adopted in Queensland as an approved code of practice for modifications to light vehicles. When compared to previous state based code of practice, the NCOP provides for a much broader range of modifications and means that previous state based requirements for some modifications are no longer required. As such, the following Vehicle Standards Instructions which provide for approval of some types of modifications, will be repealed from 1 June 2014:

  • Vehicle Standards Instruction (Light 17) Body lift kits fitted to light vehicles with a separate chassis – modifications previously covered by this instruction must be assessed under the LS9 and LS10 sections of the Queensland Code of Practice – Vehicle Modifications (the QCOP).
  • Vehicle Standards Instruction (Light 18) Conversion of four wheel drive wagons to a utility – Modifications previously covered under this instruction must be assessed under the LH5 and LH6 sections of the NCOP.

Approved persons are advised, from 1 June 2014, body lift and cabin conversion modifications must be assessed and certified using the relevant QCOP or NCOP codes. Assessment and certification of these modifications under the repealed requirements is a contravention of the conditions of your accreditation and may result in action being taken against your accreditation.

April 2014  

Review of approved person qualification requirements

Following our review of the approved person qualification requirements, amendments have been made to the Business Rules for Approved Persons (Vehicle Modifications). These amendments come in to force on 1 April 2014 and the latest version of the business rules (version 2.2) is available to download free of charge from our webpage. We have also made amendments to improve the approved person application process for heavy vehicles. To learn more, refer to business rules for these amendments.

March 2014

Record keeping of cancelled certificates of modification and modification plates

We remind approved persons of the procedure in the Business Rules for an Approved Person (Vehicle Modifications) in relation to cancelled modification certificates and cancelled modification plate. These include:

  • keeping all cancelled certificates of modification at your business premises for at least seven years after the certificate was cancelled
  • keeping all modification plates at the APs business premises for at least two years after the plate was cancelled
  • securely destroying all cancelled modification plates after two years.

Cancelled green modification certificates and cancelled modification plates are not required to be sent to the Approved Person Scheme Administrator. If we receive any cancelled modification certificates or modification plates, we will return them to you for correct storage and disposal in accordance with the business rules.

We would also like to remind all approved persons that you are required to mail all yellow copies of Certificates of Modification (including the yellow copy of cancelled certificates) to the Approved Person Scheme Administrator at the end of each calendar month.

Last updated
25 August 2017