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Traffic management at special events

If you are organising a special event in Queensland, such as a sporting or community event, you should first refer to the Queensland Government's Best practice guidelines for event delivery in Queensland. This outlines the guiding principles for event organisers interacting with the Queensland Government to enable them to successfully plan and manage an event. For information about managing events in Queensland and access to this guide, please visit Help with running special events.

Depending on the size, location and impact of your event, you may identify several stakeholders such as local council, landowners and Queensland government agencies which you may need to contact to discuss your event and requirements.

To run a special event in Queensland, organisers must obtain written approval from the Queensland Police Service (QPS) and the public or private authorities responsible for the roads the event will use.

The Department of Transport and Main Roads has published a step-by-step guide on the process for seeking approvals. Read through Supplement 6.2-1 Special Events Affecting Roads in Queensland for information.

The following information will assist you with an application for an event that uses, or significantly impacts on adjoining state-controlled roads.

Planning for traffic impacts

If you anticipate your event will have an impact on traffic and/or transport, then you will be required to develop a Traffic / Transport Management Plan (TMP). The Queensland Police Service, local council and Transport and Main Roads offices will advise accordingly. You should work closely with them in preparing the TMP to ensure you include all relevant information.

In situations where complex road closures or traffic management is required, local council, Queensland Police Service and Transport and Main Roads will require a site-specific Traffic Guidance Scheme (TGS) to be prepared. The local council or Transport and Main Roads office will assist in determining what is required based upon the event risk profile (discussed below).

The TMP (and supporting TGS, if required) outlines how the activity is planned to be integrated into the operation of the road network, identifies and considers all foreseeable risks, assesses the impact on road users, and details the protective devices and delineation required.

For more information about the Event Traffic Marshal role and the Event Organiser responsibilities, please visit the Event Traffic Marshals page or review the Special Event Traffic Marshal Scheme Overview factsheet

Low risk/simple events

For community events in low risk road environments (typically on low speed and low volume roads), such as ANZAC Day Marches in regional communities, traffic is often controlled by the Queensland Police Service (QPS), sometimes with the assistance of the State Emergency Service (SES), operating under direction of the QPS.

Traffic management arrangements in many small regional communities utilise very simple TMPs, typically one to two pages in length. Local councils and Transport and Main Roads offices will assist event organisers in determining what is required, and the necessary steps required to plan the event.

Although the documentation required may not be extensive it is important that impacts be identified and traffic flows and closures be planned to ensure the safety of all road users.

Higher risk/complex events

Where complex road closures or traffic management is required, or where the event is in a high risk road environment, the preparation of the TMP and TGS must be undertaken by a 'Traffic Management Designer'.

More information about Traffic Management Designers is available in the Information for Traffic Management Designers Fact Sheet.

A list of individuals currently qualified to provide traffic management design services can be found below:

TMD qualified individuals

Please note that if your event TGS includes Event Traffic Marshals, as the Event Organiser you have additional responsibilities. For more information about the Event Traffic Marshal role and the Event Organiser responsibilities please visit the Event Traffic Marshals page or review the Special Event Traffic Marshal Scheme Overview factsheet

For more in-depth information about traffic management at special events, contact TrafficEngineering.Support@tmr.qld.gov.au.

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Last updated
25 October 2017