Road Corridor Permit
In certain circumstances, third parties may locate a structure or thing or undertake an activity in state-controlled road corridors. These structures and activities are referred to as ancillary works and encroachments and include any structure, thing or activity within the road boundary.
Departmental approval is required under section 50 of the Transport Infrastructure Act 1994 for:
- undertaking an activity
- locating or constructing a structure or thing,
- maintaining a structure or thing
- upgrading a structure or thing and/or
- operating a structure or thing
within the boundaries of a state-controlled road.
To obtain approval, a person must apply for a Road Corridor Permit.
Examples of ancillary works and encroachments.
If you are unsure if a permit is required, please contact your local roads office.
Exemptions from Road Corridor Permit
Certain structures and activities do not require a Road Corridor Permit, such as letterboxes and lawn mowing.
You can read more about the notice issued by the Director-General that sets out when specific ancillary works and encroachments do not require Transport and Main Roads approval to be located on a state-controlled road.
How do I apply for a Road Corridor Permit?
The Department of Transport and Main Roads is committed to preparing for a digital future. Paper-based applications for Road Corridor Permits have been replaced with an online application system called Permit for Access to Road and Corridor.
To use the new online application system, you must first register as a user. This is done through the Permit for Access to Road and Corridor system. Once you have registered, you can:
- amend your account details
- apply for a Road Corridor Permit
- view your current application/s
- view your approved Road Corridor Permit/s.
Online system requirements
To use the system, you will need:
- a valid working email account
- access to the internet (Chrome, Firefox, Internet Explorer or Safari on a rolling basis and support at least 256-bit encryption)
- a PDF file reader, like the free Adobe®
- a computer system that can receive, upload, access, display and either print or electronically store communications
- sufficient electronic storage capacity.
Transport and Main Roads is collecting your personal information in the online self-managed portal as required by the Transport Infrastructure Act 1994.
Transport and Main Roads may give some or all of this information to other state government departments, local governments or public utility providers involved in the processing and/or management of Road Corridor Permits.
Your personal information will not be disclosed to any other third part without your consent unless required or authorised to do so by law.
Accessing the Permit for Access to Road and Corridor online system
To register and apply online, please access the Permit for Access to Road and Corridor system.
For assistance in accessing and using the Permit for Access to Road and Corridor system, please:
If you cannot access the Permit for Access to Road and Corridor system, you may contact your local Transport and Main Roads office to obtain a paper copy of the application form.
Information required when applying for a Road Corridor Permit
Your application should include:
- The exact location where you want to locate the structure or undertake the activity (preferably using longitude and latitude coordinates on a smart phone). If possible, photos of the location should also be submitted.
- A detailed explanation of the structure or activity:
- what it is
- its purpose
- any other people or organisations involved
- how long the structure or activity will be located within the state-controlled road corridor
- how it will be accessed from the state-controlled road.
- For activities (undertaken on a state-controlled road):
- the time of day the activity will be held
- the number of people that will be involved
- what access to the state-controlled road will be necessary.
- For structures (located on a state-controlled road):
- the measurements
- construction material
- construction method
- attach copies of specifications
- plans marked ‘issued for construction’ and certified by a Registered Professional Engineer in Queensland (RPEQ) Engineer
- diagrams of works
- any relevant photos
- distance from nearby intersections
- how often it will need to be accessed from the state-controlled road
- the purpose of post-installation access
- the posted speed limit
- if present, distance to other built infrastructure or signs.
- Evidence of a public liability insurance policy – see below for further details.
- Deed of Indemnity – to indemnify Transport and Main Roads from all legal claims arising from your activities, works or structures. The following templates are available:
If the information that you supply is not complete or sufficient, you will be contacted to submit further information.
It is recommended that your application be submitted to your nearest roads office not less than four weeks prior to the date the permit is required. Some larger structures may require additional time for Transport and Main Roads to assess impacts and requirements.
For non-commercial structures and activities, there is no fee for Road Corridor Permits. Commercial structures and activities may be subject to a fee or licensing agreement.
Liability Insurance and Indemnity
Transport and Main Roads' insurance does not cover third parties. If a claim is made against Transport and Main Roads for any property damage or personal injury caused by your structure or activity, the permit holder will be responsible for all costs. For this reason, an applicant (and subsequently the holder) for a Road Corridor Permit must hold liability insurance and indemnify Transport and Main Roads against any costs arising from the structure or activity they wish to locate in the road corridor.
A current certificate of either public (for applicants that are businesses) or personal (for applicants that are private individuals) liability insurance for a minimum of $20 million must be provided with a Road Corridor Permit application. In exceptional cases, where the applicant can demonstrate a minimal level of risk, Transport and Main Roads may accept a reduced level of cover.
The certificate of insurance (be it public or personal) must be in the same name as the person or entity that the permit has been issued to. In instances where public liability is being supplied, the certificate must also clearly state The Department of Transport and Main Roads as a ‘Named Party’ or ‘Interest Noted’. Please note, this is not required for personal liability.
With the liability insurance, a Deed of Indemnity must be submitted with a Road Corridor Permit application. Through the Deed of Indemnity, the Road Corridor Permit holder agrees to compensate Transport and Main Roads from any loss, damage or expense incurred as a result of the structure or activity. Indemnities can be either single use or enduring (that is, for an extended period of time) if related to specified activities.
You may need additional permits to the Road Corridor Permit. It is the permit holder's responsibility to identify and comply with all other relevant laws and requirements that could apply to your activity or structure; for example, development approvals or native vegetation clearing.
Duration of Road Corridor Permits
The duration of a Road Corridor Permit will depend on the nature of the structure or activity and will be determined at the time of application.
What happens after submitting my application?
Each application will be evaluated and a decision made as to whether to issue a Road Corridor Permit. Consideration will be given to impacts on road safety, road network efficiency and community access to use of the road network.
If the application is approved, a Road Corridor Permit, along with any conditions relating to the structure or activity, will be issued.
If a Road Corridor Permit application is refused, the applicant will be notified in writing with the reasons for the refusal. Further clarification information about the reasons for refusal can be sought from the processing district. The applicant may request Transport and Main Roads undertakes a review of the decision and, if unhappy with the reviewed decision, they may apply to the Queensland Civil and Administrative Tribunal (QCAT) for a further review.
Things to be aware of
- Any structure or activity must be located outside the ‘clear zone’ as defined in Transport and Main Roads Road Planning and Design Manual (RPDM) (Volume 3, Part 6 Guide to Road Design). Limited exemptions may apply if the applicant submits a RPEQ-certified ‘clear zone risk assessment’ that has been conducted in accordance with the RPDM. For more information on clear zones, ask at your local roads office.
- Any potential interruption to traffic flow your activity or the construction of your structure would cause on a state-controlled road requires a Traffic Control Permit, in addition to a Road Corridor Permit. A Traffic Control Permit must be obtained prior to commencement of any and each activity that may interfere with traffic flow, pedestrian movements and/or public transport operations.
- As a road authority, Transport and Main Roads undertakes a range of duties, including road upgrades, the installation of rest areas, spraying for weeds and fire prevention. You may be required to move the structure or activity if it will obstruct Transport and Main Roads operations.
- A Road Corridor Permit may need to be varied or cancelled if:
- the activity or structure is causing a danger to the safety or efficiency of the road
- there is reasonable likelihood that damage may be caused to property within the road corridor or that personal injury may occur
- the permit holder breaches any condition of their Road Corridor Permit
- any other reason covered by the Transport Infrastructure Act 1994 and/or other legislation.
- If Transport and Main Roads engineers consider the structure or activity is causing an immediate risk to road safety or efficiency, it will be removed immediately.
- The following factors impact on the safety of the road:
- anything that impedes (i) a road sign, guide post or road safety feature or (ii) the line of sight for the road ahead
- anything that will distract a driver (for example, moving parts, flashing lights or colours, anything seeking a driver's focused attention)
- any item located within the clear zone (as per the RPDM) that will not disintegrate into very small fragments on impact, thereby reducing the severity of a crash
- anything where access (that is, getting off and back onto the road) is required to the structure or activity.
- The following factors impact on the efficiency of the road:
- anything that causes vehicles to slow down and disrupt the flow of traffic
- where access (that is, getting off and back onto the road) impedes the flow of traffic - this will be influenced by the traffic volumes and whether they increase over time.
- Permit holders are required to meet all cost associated with the structure or activity. This includes:
- cost of construction, operation, alteration and removal initiated by the permit holder
- cost of alteration, rectification or removal requested by Transport and Main Roads (where the structure or activity impacts on road safety, the road's efficiency or Transport and Main Roads' operational business)
- any damage caused to transport infrastructure or the road corridor (Note: The decision as to whether road infrastructure requires repair will be made by Transport and Main Roads road engineers in relation to the safety, operation and maintenance of the road. Any repairs or rectification must be completed to Transport and Main Roads standards).
- Where requests the permit holder take action to:
- alter, rectify or remove a structure or activity, or
- rectify damage to transport infrastructure or the road corridor
and the permit holder does not comply with the request, the department may rectify the damage and seek reimbursement of the costs.
- Permit holders must not interfere with existing drainage, signage, road markers or anything else within the road system unless separate approval under another section of the Transport Infrastructure Act 1994 has been granted (for example, approval for road works under section 33 of the Act).
- When the activity / works / structure is completed, the permit holder must restore the area to a reasonable condition. Restoration includes removal of any materials, rubbish and toxic waste (such as asbestos) brought onto the approved site, and may include, if requested, revegetation.
- The Road Corridor Permit is only valid for the person/s or organisation named on the permit and cannot be transferred. As approval for the structure (including the associated conditions) is given to the permit holder, the permit holder may be held responsible after they no longer own the asset. If a permit holder has been issued with a permit for a structure related to their property, for example, a cattle grid installed on a state-controlled road, they will be required to inform the department if they are selling the property. The permit holder should also inform the new owner of their responsibility to obtain a new Road Corridor Permit.
It is an offence for anyone to interfere with a state-controlled road, or its operations, without an approval. Transport and Main Roads can impose a fine for non-compliance.
Continued operation or conduct of an activity or structure under an expired permit is an offence. It is the permit holder’s responsibility to ensure a current permit is held at all times.
It is also an offence to not comply with any conditions attached to the Road Corridor Permit.
For further information, please contact your local roads office.
Examples of ancillary works and encroachments
This is not an exhaustive list of activities or structures. If you are unsure if a permit is required, please contact your local Transport and Main Roads District office.
Advertising signs / devices
Culverts (not part of roadworks)
Mailboxes (depending on dimensions)
Property name signs
Rest area facilities
Traffic and service signs
Conducting a business
Crushing and sorting rock
Drones (remotely-piloted aircraft)
Extracting gravel, water or other natural resources
Holding a meeting
Road safety-related activities
Slashing (if it does not meet the exemption criteria)
indicates required fields
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