Step 2 how to report correctly

Definitions and how to report correctly 

Authorised booking number 

This number is unique to each BEA and identifies the BEA holder. It's a five or six-digit number printed on the BEA approval that was e-mailed or mailed to the contact person nominated in the BEA application.

You can also search for these details on the Personalised Transport Public Register.

• Not to be prefaced with text ‘BEA’ – numerical field only
• Do not add a Customer Reference Number (CRN) 
• Do not add a Drivers Authorisation (DA) number  

Example

Correct	Not Correct
00001	BEA0001
	123456789
	900000001

Dates
Should be formatted as DD/MM/YYYY

Driver authorisation number 

• This is on a driver's Industry Authority card that is issued when they are granted authorisation — it's also known as their CRN 
• This is NOT the vehicle registration plate 

Vehicle service licence number 

• This is the booked hire service licence number, limousine licence number, or taxi service licence number.
  This is NOT the vehicle registration plate 
• Do NOT preface with #

Vehicle registration number

• No spaces
• No dashes

Correct	Not Correct
ABC123	123
LIM123	T-1234
T1234	T 1234
	ABC 123

General 

• Do not write N/A or BLANK in any field
• Do not preface any numbers with #

What if I didn't operate or book any trips during the reporting period?

If you're not operating yet or haven't taken any bookings during a reporting period, you need to advise TMR by e-mail at the end of the quarter.

If you haven't provided any trips in a quarter but you have affiliated vehicles or drivers, you still need to submit a quarterly report.

You can request an alternative version of the reporting forms that allow you to leave some worksheets blank. To do so, please contact PT_Data_Reporting@tmr.qld.gov.au. 

When you receive the alternative form, include the details of any affiliated drivers and available vehicles and leave the rest of the form blank. In your covering e-mail, tell TMR you are not operating yet or haven’t taken any bookings for the quarter.

What if I subcontracted a job to another BEA during the reporting period?

BEA holders need to provide a report that covers all the trips they arrange. If you ‘subcontract’ bookings to another BEA holder or driver during a reporting period — for example, to help meet demand for a large event — you need to include the driver and vehicle details in your report. This is because you are the BEA holder that arranged the trip.

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