Data keeping and reporting

Data keeping and reporting requirements apply to the personalised transport industry.

Who will be impacted?

Authorised booking entities (anyone who holds a booking entity authorisation), as well as taxi operators have obligations under this law.

Types of data

There are 2 types of requirements:
1.Data to keep (PDF, 151 KB) - data that must be kept for 2 years
2.Data to report (PDF, 164 KB) - key data to be reported regularly to the Department of Transport and Main Roads (TMR), and other data to be provided upon request.

The table below is a snapshot of the requirements by entity and operator. For the full set of requirements, you must refer to data to keep (PDF, 151 KB) and data to report (PDF, 164 KB).

Frequency of reporting

Quarterly reports: this data must be reported within 28 days of the end of each quarter.

Annual reports: this data must be reported within 28 days of the end of each financial year.

Ad hoc reporting: all other kept data must be reported within 28 days of a written request from TMR.

Note: the data required in each report are different.

How to report data

Each reporting period, TMR will email reporting forms to authorised booking entities.  

However, you need to have Microsoft Excel 2007 or later to open and use the reporting form template. The form will not work properly on other types of software, such as Apple Numbers, WPS Spreadsheets or Open Office Calc. Additionally, the form will not work on Macs, MacBooks, iPads, iPhones and some other mobile devices.

If you don't have access to a compatible system, please use an alternative version of the forms:

1. The alternative Excel version of the spreadsheet can be completed on a Personal Computer or Apple Mac, but you still need Excel to complete it:
   1. Quarterly form template (XLSX, 782 KB)
   2. Annual form template (XLSX, 135 KB)
2. The PDF version can be printed, completed by hand, scanned and emailed to PT_Data_Reporting@tmr.qld.gov.au:
   1. Quarterly form template (PDF, 136 KB)
   2. Annual form template (PDF, 126 KB) 

The Guide to Data Reporting includes advice on:

• how to use the reporting forms
• frequently asked questions, and
• some common issues people have experienced.

This list of the suburbs in each taxi service area (XLSX, 55 KB) will help people identify the areas where they provide trips, for their quarterly reports.

Working with industry

We will continue to work with industry on the data keeping and reporting requirements, including the quarterly reporting requirements.

Related requirements

In some cases, authorised booking entities already keep information to meet their legislative obligations. For example, a booking record containing key information must be kept for each booking that is made. The information in the record includes sufficient details to identify the hirer and the location where the passengers are to be picked-up.

Data use

The data collected will be used by Queensland Government for the following purposes:

• Monitoring service performance, demand and changes in the personalised transport industry
• Undertaking evidence-based analysis of industry performance and sustainability
• Monitoring the effects of the personalised transport reform framework
• Assisting the Chief Executive to comply with obligations relating to the development, operation and funding of public passenger transport.

We will not publish entity/operator specific information. However, aggregated industry information may be published.

Note: We currently report data on limousine and taxi service licence values on the Queensland Government Open Data portal.

Penalties

From 1 April 2018, the following penalties apply to entities and operators that do not keep or report the required data:
•authorised booking entities: up to 150 penalty units ($20,017)
•taxi operators: up to 80 penalty units ($10,676).