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Department of Transport and Main Roads

Make changes to your Approved Inspection Station approval

Sometimes you may experience changes or events that affect your approved inspection station (AIS) approval. When this occurs, you may need to notify us and/or apply to make these changes to your approval.

Change of an AIS premises

Before making an application

Before making an application, you must:

  • provide the Approved Inspection Station (AIS) Administrator written notice of the change of location within 14 days
  • make sure that the new fixed premises has a dedicated and suitably sized inspection area for the vehicle type/s listed on your AIS approval
  • ensure the fixed AIS complies with all local, state, and commonwealth government requirements and regulations applicable to the operation of a fixed AIS
  • retain all the equipment necessary for an approved examiner to conduct a thorough inspection of all vehicle type/s listed on your AIS approval.

Refer to inspection area and equipment requirements.

Making an application

To make an application:

As you are applying for a change of premises on your AIS approval, you must obtain an amended AIS approval. The amended AIS approval will include the address of your new AIS premises.

Changes to a mobile AIS

Replacing a mobile AIS

To replace your current mobile AIS with another vehicle:

You cannot use the replacement mobile AIS until your application is approved and we've issued you with an amended AIS approval notice.

Adding another vehicle as a mobile AIS

To add another vehicle as a mobile AIS to your AIS approval:

You cannot use the mobile AIS until your application is approved and we have issued you an amended AIS approval notice.

Changing your mobile AIS registration number plate

If you change the registration number plate on your mobile AIS:

You must obtain an amended AIS approval notice. However, as the vehicle identification number (VIN) is not changing, you may continue to use the vehicle as a mobile AIS. Once your application is approved, we will provide you with an amended AIS approval notice listing the existing VIN with the new registration number plate.

Removing a mobile AIS from your AIS approval

If you decide to remove a mobile AIS from your AIS approval:

Once your application has been approved, we will provide you with an amended AIS approval notice.

Adding or removing an approved examiner

If an approved examiner starts or finishes working at your AIS, you must give the AIS Administrator written notice within 14 days. To meet this requirement, you (the AIS approval holder) or your nominee may either:

OR email the AIS Administrator at ais@tmr.qld.gov.au the following details

  • the approved examiner’s full name and approved examiner number
  • the date the approved examiner started or finished working at the AIS
  • the AIS approval holder’s full name and AIS number.

Adding or removing a nominee

Adding a nominee

If you decide to nominate a person to be your nominee:

Removing a nominee

If a nominee is no longer employed at your AIS, their nominee approval ends and you must provide the AIS Administrator written notice within 14 days of the nominee ceasing to be employed at your AIS.

The written notice must state the name of the nominee and the date they ceased employment at your AIS. You may use the Approved Inspection Station Scheme Change/Replacement (form F4638) to provide written notice by completing the relevant sections and lodging it with the AIS Administrator.

If you are required to have a nominee and do not have one, your AIS approval is automatically suspended until another person has been approved to be your nominee. Refer to when an AIS approval holder is required to have a nominee. 

Adding or removing a vehicle inspection type

Adding an AIS vehicle inspection type

Before applying for an additional vehicle inspection type to your AIS approval, you must ensure that you have a dedicated and suitably sized inspection area to allow an approved examiner to inspect the vehicle type that you are applying for.

You must also ensure that the AIS has the required equipment to enable an approved examiner to carry out a thorough inspection of the vehicle type that you are applying for.

Refer to Approved Inspection Station premises, inspection area and required equipment.

To make an application:

If your application is approved, we will provide you with an amended AIS approval. The amended AIS approval notice will allow you to purchase inspection certificate books for each additional vehicle type. Read more about purchasing inspection certificate books.

Removing AIS vehicle inspection type

If you decide to remove an vehicle inspection type from your AIS approval, you must return any unused inspection certificate books for the vehicle type being removed and keep any used inspection certificate books for a period of two years (as required by the Business Rules for Approved Inspection Stations).

To remove an AIS vehicle inspection type from your AIS approval:

  • complete the relevant sections of the Approved Inspection Station Application (form F4638)
  • lodge the application with the AIS Administrator (there is no fee for this application)
  • return any unused inspection certificate books for the vehicle inspection type being removed to the department’s nearest compliance office or a department CSC.

Replacing a lost, stolen or damaged AIS approval notice

If your AIS approval document is lost, stolen or destroyed, you must notify the AIS Administrator in writing within 14 days after the event happens. You must also obtain a replacement AIS approval notice.

To apply for a replacement AIS approval notice, you must submit a written request to the AIS Administrator. We'll email the AIS a replacement notice once we approve the request. 

What happens after you apply

An AIS application can be granted, refused, or cancelled. We will notify you in writing of the outcome of your application. If we need more information to make a decision, we'll contact you by email or phone. If we approve your application, we'll provide you with a new AIS approval. If we refuse your application, we'll provide you with an information notice with reasons why your application has been refused and your appeal options.

Contact us

Email: ais@tmr.qld.gov.au 
Phone: 13 23 80 (ask for AIS Administrator)
Post: AIS Administrator
Approved Inspection Station Scheme
Department of Transport and Main Roads
PO Box 673
FORTITUDE VALLEY  QLD  4006

 
Last updated 11 March 2024