Making an application to be an Approved Person

Before making an application

Before making an application, we recommend you familiarise yourself with the Approved Person Scheme and review and have access to:

• relevant legislation
• approved codes of practice
• Australian Design Rules
• Business Rules for Approved Persons (Vehicle Modifications).

For more information about modifications and vehicle standards, refer to the vehicle standards and modifications webpage.

Making an application  

Note: If you reside outside of Queensland (except WA and NT), you are not eligible for approved person accreditation for heavy vehicle modification codes covered by the Vehicle Standards Bulletin 6 (VSB6): National Code of Practice for Heavy Vehicle Modifications.

However, you can apply for approved person accreditation for the Queensland specific heavy vehicle modification code S10 – Concessional livestock loading – vehicle rating (falls outside of VSB6) as well as all light vehicle modification codes.

If you reside outside of Queensland and you want to make an application to become an approved person for light vehicle modification codes, and/or the Queensland specific heavy vehicle modification code, S10 – Concessional livestock loading – vehicle rating, you need to:

• complete an Approved Person Application
• attach to your application copies of:
  • your qualifications
  • evidence of industry experience
  • any supporting documents (if applicable)
• attend one of our Customer Service Centres or Queensland Government Agency Program (QGAP) offices and:
  • provide evidence of identity
  • pay the application fee
• once you have paid your application fee, lodge your application directly with the Approved Person Scheme Administrator either by:
  • Email: ap@tmr.qld.gov.au
  • Post: Approved Person Scheme Administrator
    Department of Transport and Main Roads
    PO Box 673
    Fortitude Valley Qld 4006.

If you reside interstate, to make an application to become an approved person you need to:

• complete an Approved Person Application
• attach to your application:
  • copies of your qualifications
  • evidence of industry experience
  • certified copies of documents meeting the evidence of identity requirements for individuals
  • any supporting documents (if applicable)
  • a cheque or money order for the Application fee
• Post the above documents (including your cheque or money order) to:
  Approved Person Administrator
  Department of Transport and Main Roads
  PO Box 673
  Fortitude Valley Qld 4006

Information about criminal history checks

Once you make an application and pay the application fee, the department electronically requests a criminal history report from the Queensland Police Service (QPS). This is to ensure that only suitable persons are accredited to act as approved persons on behalf of the department. The Suitable Persons Policy (PDF, 219 KB) contains further information about suitability requirements.

Criminal history reports issued directly to applicants by the QPS (or any third party) and provided with your application are not necessary for your application and will not be accepted.

If you were born in New Zealand, we will also conduct a New Zealand criminal history check. There is no additional cost to you for the New Zealand criminal history check.

If you are required to have a criminal history check and do not hold a current Queensland driver licence or customer reference number, you are required to complete New Customer Application Form (form number F3503) and comply with Evidence of Identity Requirements for Individuals before making an application.

Application and decision making process

You will be notified in writing of the outcome of your application. If we require further information to support your application, we will contact you by email or telephone. If your application is approved, we will provide you with an approved person accreditation document. If your application is refused, we will provide you with an information notice providing reasons why your application has been refused and your appeal options.

In some cases, we may approve your approved person application for specific modification codes but refuse to approve other modification codes. If this occurs, we will issue you with an approved person accreditation document for the modification codes that have been approved, and an information notice for the modification codes that have been refused.