Applying to be an approved person

Before applying

Before applying to be an approved person, we recommend you familiarise yourself with the Approved Person Scheme and review:

• Transport Operations (Road Use Management) Act 1995
• Transport Operations (Road Use Management—Accreditation and Other Provisions) Regulation 2015
• Transport Operations (Road Use Management—Vehicle Standards and Safety) Regulation 2021
• Heavy Vehicle National Law (Queensland)
• Queensland Road Vehicle Modification Handbook
• Australian Design Rules
• Business rules for approved persons (vehicle modifications).

Find out more about vehicle standards and modifications.

Making an application

Queensland residents

If you live in Queensland and you want to apply to become an approved person, you need to:

• complete an approved person application
• attach to your application:
  • copies of your qualifications
  • evidence of industry experience
  • any supporting documents (if applicable)
• attend one of our transport and motoring service centres or Queensland Government Agency Program (QGAP) offices and:
  • provide evidence of identity
  • pay the application fee
• once you have paid your application fee, lodge your application directly with the Approved Person Scheme Administrator either by:
  • Email: ap@tmr.qld.gov.au
  • Post: Approved Person Scheme Administrator
    Department of Transport and Main Roads
    PO Box 673
    FORTITUDE VALLEY QLD 4006.

Interstate residents

If you live outside of Queensland and you want to apply to become an approved person, you need to:

• complete an approved person application
• attach to your application:
  • copies of your qualifications
  • evidence of industry experience
  • certified copies of documents meeting the evidence of identity requirements for individuals
  • any supporting documents (if applicable)
• pay the application fee (cheque or money order only, do not send cash)
• post these documents (including your cheque or money order) to:
  Approved Person Administrator
  Department of Transport and Main Roads
  PO Box 673
  FORTITUDE VALLEY QLD 4006.

Criminal history checks

After you apply to be an approved person and pay the application fee, we electronically request a criminal history check from the Queensland Police Service (QPS). This is to ensure only suitable persons are accredited as an approved person. The suitable persons policy has further information about suitability requirements.

Criminal history checks issued directly to applicants by the QPS (or any third party) will not be accepted with your application.

If you were born in New Zealand, we will also conduct a New Zealand criminal history check. There is no additional cost to you for this check.

If you do not hold a current Queensland driver licence or customer reference number, you will need to complete the new customer application (F3503)  and comply with evidence of identity requirements for individuals before making an application.

Application and decision-making process

• You will be notified in writing of the outcome of your application.
• If we require further information to support your application, we will contact you by email or telephone.
• If your application is approved, we will provide you with an approved person accreditation document.
• If your application is refused, we will provide you with an information notice providing reasons why your application has been refused and your appeal options.

In some cases, we may approve your approved person application for specific modification codes but refuse to approve other modification codes. If this occurs, we will issue you with an approved person accreditation document for the modification codes that have been approved, and an information notice for the modification codes that have been refused.